POST GRADUATE STUDIES DIRECTORATE

Life at Tom Mboya University is enriching, exciting, and energizing.

HOD Health Department — Dr. Lucy Ogol, PhD. Head of Postgraduate Studies

Message from the Director

At Tom Mboya University (TMU), we take pride in our commitment to fostering a sustainable and innovative community of scholars, locally, regionally and internationally. TMU located in Homa Bay town, offers a cool lakeshore environment conducive for postgraduate studies. As a Postgraduate student, TMU understand that you have aspirations and dreams to pursue. That is why the Directorate of Postgraduate Studies (DPS), located under the Deputy Vice Chancellor, Academic Research and Student Affairs (DVC-ARSA), is committed to providing the resources, support, and opportunities necessary to help you succeed. Whether it’s through research collaborations, internships or community engagement, DPS strives to create an environment that nurtures your intellectual curiosity and prepares you for a fulfilling career. With over 50 exceptional postgraduate programs across various disciplines, TMU provides a wide array of options to suit your academic and career goals. The dedicated faculty members are experts in their fields and are passionate about mentoring and guiding students like you to reach their full potential. We invite you to explore our website to learn more about our graduate programs, faculty, and the wealth of resources available to you. Feel free to reach out to our friendly staff, who are dedicated to assisting you with any questions or concerns you may have, on admission processes, academic policies and programmes performance. DPS is here to support you on your journey and provide the guidance you need to make informed decisions about your graduate education.

The Directorate welcomes you to Tom Mboya University.

ABOUT THE BOARD OF DIRECTORATE OF POSTGRADUATE STUDIES (DPS)

1. The Board of Directorate of Postgraduate Studies consists of:

a) the Deputy Vice-Chancellor (ARSA) who shall serve as Chairperson;

b) the Director (DPS) appointed by the Vice-Chancellor

c) Deans of Schools/faculties;

d) two representatives of the Senate;

e) the University Librarian;

f) the Registrar (Academics);

g) other scholars of the University invited at the discretion of the DPS Board to attend its meetings in advisory capacity only and without the right to vote at such meetings.

2. Notwithstanding the provisions of any other regulation, the DPS Board is answerable to the University Senate in respect of the conduct of Postgraduate studies throughout the University and shall in particular, have responsibility over the following matters:

a) formulation and implementation of postgraduate study regulations;

b) administration of postgraduate scholarships and research grants;

c) administration and processing of postgraduate theses and projects;

d) proper conduct and supervision of the postgraduate studies programmes;

e) appointment of supervisors, internal and external examiners, and constituting of the DPS Board of Examiners for the postgraduate studies students;

f) general welfare and discipline of postgraduate students.

3. The DPS Board carries the status of a School/Faculty/Institute and in that capacity enjoys all the rights, privileges and immunities of, and exercise all powers equivalent to those of School/ Faculty/Institute in so far as those rights, privileges, immunities and powers are consistent with the provision of this Statute.

a) formulation and implementation of postgraduate study regulations;

b) administration of postgraduate scholarships and research grants;

c) administration and processing of postgraduate theses and projects;

d) proper conduct and supervision of the postgraduate studies programmes;

e) appointment of supervisors, internal and external examiners, and constituting of the DPS Board of Examiners for the postgraduate studies students;

f) general welfare and discipline of postgraduate students.

4. In respect of the co-ordination of postgraduate regulations, the DPS Board:

a) Has the primary responsibility of the enforcement of the common regulations for the Postgraduate Diplomas, Masters, Doctoral and Higher Doctoral degrees in the Schools/ Faculties /Institutes;

b) makes available all information related to postgraduate studies throughout the University;

c) publishes and makes available records of published work arising from postgraduate research undertaken within the University, or within any other University as long as such work is, in the opinion of the DPS Board, of particular relevance to postgraduate research in the University;

d) causes to be published and disseminated any material it considers of relevance to the general conduct of the postgraduate studies within the University.

5. In respect of admission of postgraduate students the DPS Board:

a) receives from departments through Schools/Faculties/Institutes, details of all postgraduate programmes;

b) advertises all such programmes and receives in such format as may be specified by Senate, applications in respect thereof;

c) sends all relevant information to the successful and unsuccessful candidates.

d) publishes the postgraduate nominal roll;

e) keeps under review, the progress of each postgraduate student and make such recommendations thereon to the Senate as may be appropriate;

f) removes from the nominal roll the name of any postgraduate student whose discontinuation or de-registration is approved by the Senate through the recommendations of the Senate.

6. In respect of the administration of postgraduate scholarships, the DPS Board:

a) is responsible for receiving from the University all scholarships for postgraduate studies, which shall, on their behalf be dealt with in the manner specified thereafter;

b) advertises all such scholarships;

c) allocates such scholarships to those applicants who fulfil the applicable academic requirements as well as any specific terms that may be attached to the scholarships tenable at the University;

d) has powers to solicit scholarships from prospective donors, and to liaise with other bodies within or outside the University that are recipients of scholarships tenable at the University;

e) monitors the progress of all scholarship recipients.

7. In respect of the administration and processing of postgraduate theses and projects the DPS Board:

a) is responsible for receiving and approving the nominations by Schools/ Faculties/ Institutes, of supervisors for all postgraduate research leading to the preparation of theses and projects and acting always on that behalf, hold the responsibility specified hereinafter;

b) keeps records on the progress of postgraduate research, and in this connection, receives from Schools /Faculties/Institutes recommendations for the de-registration of candidates whose work is unsatisfactory or for their discontinuation for sufficient cause and makes such recommendations to the Senate as it deems appropriate;

c) processes the appointment of DPS Board of Examiners for Postgraduate theses, projects or other related presentations;

d) sends out invitations to examiners for postgraduate research presentations, on the recommendation of the relevant Schools/Institutes;

e) forwards copies of submitted theses and projects to examiners;

f) receives the written assessment of such theses and projects from the examiners;

g) convenes Board of Examiners meetings in consultation with the Deans/Directors of Schools/ Faculties/Institutes or Centres concerned;

h) provides secretarial services to the Boards of Examiners meetings;

i) forwards recommendations of the Board of Examiners to the Vice-Chancellor for approval on behalf of the Senate where the verdict of the Board of Examiners is unanimous; provided that in the absence of unanimity of the examiners recommendations shall be deliberated upon by the DPS Board and recommendations thereon made to the Senate;

j) informs all candidates of the results of the examinations after approval by Senate;

k) Ensures that the approved theses and projects are deposited in libraries determined on the basis of need, convenience or suitable arrangement.

8. In respect of the conduct and supervision of postgraduate studies programmes, the DPS Board:-

a) maintains close coordination with various Departments, Faculties, Institutes and Schools in regard to management and conduct of the postgraduate studies programme;

b) without prejudice to the generality of the foregoing paragraph ensures that effect is given to the following regulations and requirements:

i) that postgraduate research supervisors are competent and specialized in the subject area within which the proposed research falls;

ii) that supervisors keep regular contact with their students as it is stipulated in the relevant regulations;

iii) that joint supervisors do maintain regular consultations with one another, with regard to the progress of the student;

iv) that supervisors submit progress report on their students, as it is stipulated in the relevant regulations;

v) that students submit up to date reports regarding their own research work in the manner stipulated in the relevant regulations;

vi) that students are afforded that forum of Departmental, Institute or School/Faculty seminars for presenting any aspect of their research work, for discussion, and that a report on such proceedings is submitted by or on behalf of the Dean or Director of the relevant Institute or School/Faculty to the DPS Board;

vii) that the students are encouraged to publish their work, or any part thereof, in scholarly or professional journals or other works and that they are given instructions on the techniques of publishing such work;

viii) that the student’s role as a researcher is fully reflected in any joint publication with the supervisor or any publication by the supervisor that rests on the student’s work;

ix) that the supervisor shows dedication to the student’s research as a basis of avoiding delay in communication, or unnecessary misunderstanding, between student and supervisor;

x) that appropriate disciplinary or other action is recommended to the relevant authority, in relation to any supervisor who fails to perform his/her duties of supervision.

c) sends out invitations to examiners for postgraduate research presentations, on the recommendation of the relevant Schools/Faculty/Institutes;

d) forwards copies of submitted theses and projects to examiners;

e) receives the written assessment of such theses and projects from the examiners;

f) convenes Board of Examiners meetings in consultation with the Deans/Directors of Schools/Faculties/Institutes or Centres concerned;

g) provides secretarial services to the Boards of Examiners meetings;

h) forwards recommendations of the Board of Examiners to the Vice-Chancellor for approval on behalf of the Senate where the verdict of the Board of Examiners is unanimous; provided that in the absence of unanimity of the examiners recommendations shall be deliberated upon by the DPS Board and recommendations thereon made to the Senate;

i) informs all candidates of the results of the examinations after approval by Senate;

j) Ensures that the approved theses and projects are deposited in libraries determined on the basis of need, convenience or suitable arrangement.

9. In respect of the welfare and discipline of postgraduate students, the DPS Board:-

a) is responsible for receiving any reports on the welfare and conduct of postgraduate students and deliberate upon and make such recommendations thereon to the Senate as it deems appropriate;

b) out of its own motion, consider any matter affecting the welfare and conduct of postgraduate students, or their conditions of research, and make appropriate recommendations thereon to the Senate.

10. The DPS Board may, in addition, exercise such other powers, or perform such other functions as may be assigned or delegated to it by the Senate.

a) is responsible for receiving any reports on the welfare and conduct of postgraduate students and deliberate upon and make such recommendations thereon to the Senate as it deems appropriate;

b) out of its own motion, consider any matter affecting the welfare and conduct of postgraduate students, or their conditions of research, and make appropriate recommendations thereon to the Senate.

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POSTGRADUATE RULES AND REGULATIONS

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Contact the Directorate

Email: postgraduateunit@tmu.ac.ke

Phone: +254725267917

Office Location: Tom Mboya University Main Campus